PRINCE2 2009 - Risk part 15
of the Cabinet Office under delegated authority from the Controller of HMSO.
The PRINCE2 approach
Risk management procedure
Communicate
Communication is a step that is carried out continually.
The ‘Communicate’ step should ensure that information related to the threats and opportunities faced by the project is
communicated both within the project and externally to stakeholders.
Risks are communicated as part of the following management products:
- Checkpoint Reports
- Highlight Reports
- End Stage Reports
- End Project Reports
- Lessons Reports.
Care should be taken in using these reports to communicate risks with external stakeholders and reference should be made to the Communication Management Strategy for the most appropriate method.
There are numerous other communication methods, such as bulletins, notice boards, dashboards, discussion threads, briefings etc., that could be considered alongside the PRINCE2® management products.
A number of aspects of communication should be recognized and addressed if risk management is to be effective:
- A project’s exposure to risk is never static: effective communication is key to the identification of new risks or changes in existing risks. This depends on the maintenance of a good communications network, including relevant contacts and sources of information, to facilitate the identification of changes that may affect the project’s overall risk exposure
- Effective risk management is dependent on participation and, in turn, participation is dependent on effective communication.
Risk management is a large area and is covered in depth in ‘The Complete Risk Management package’.
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